Safety and Health Management Systems
ENLAR Compliance Services, Inc.
assists companies with developing, implementing and maintaining
occupational safety and health management systems. Are you:
- Confused about occupational health and
safety management system (OHSMS) standards?
- Unsure what VPP, OHSAS 18001, ANSI/AIHA
Z10 are and which standard is right for your organization?
- Unclear how to go about implementing an
occupational safety and health management system?
- Uncertain whether to pursue registration
of your OH&S management system?
OHSAS 18001 Expert Blog
ENLAR is pleased to announce a new resource for individuals
interested in EHS management systems.
This blog has been set up as forum for sharing ideas and
opinions, on developing, implementing and maintaining
occupational health and safety management systems.
Visit the OHSAS 18001
Expert blog to see what is new with OHSAS 18001 and to share
your input with others.
If you answered YES to any of the above,
ENLAR can help!
This web page provides the following
information about occupational safety and health management systems:
Systems are not new!
Although the current interest in
occupational health and safety management systems (OHSMS) may lead you to
believe that this is a new concept, it is not.
Occupational safety and health management
has existing in many industries for a long time - in some cases 100 years
or longer. Although typically called "programs" many of these existing
programs were developed to specifically address management system elements
such as top management involvement, maintaining written policies and
procedures and on-going program evaluation and improvement. In fact,
occupational safety and health management laws, programs, systems and
standards have typically been more formalized and in existence longer than
those dealing with environmental protection. For example:
- The Occupational Safety and Health
Administration came into existence in 1970 - long before the US
Environmental Protection Agency.
- The OSHA Voluntary Protection Program (VPP)
was originally announced in the July 2, 1982 Federal Register and
recently celebrated its 20th anniversary.
- The American Industrial Hygiene
Association (AIHA) developed audit criteria for evaluating the
performance of Occupational Health Programs in the 1980s.
- California established requirements for
Injury and Illness Prevention Programs in the early 1990's.
So what is new?
Organizations are now expressing an
interest in an OHSMS international standard that provides a specification
for use in 3rd party certification. Such a standard allows organizations
to develop one integrated management system that addresses
quality and environmental issues as well as occupational safety and
The push to develop an occupational safety
and health standard to meet this need began in the 1990's with two failed
attempts to get the International Organization for Standardization (ISO)
to develop an OHSMS specification standard. This failure to develop an ISO
standard lead directly to the development of OHSAS 18001.
A survey performed by the OHSAS Project
Group in 2004 on the availability and use of OH&S management system
standards found the following:
- 32 OH&S management system specification
- 42 OH&S guidance documents
- 11091 certifications based on OH&S
specification documents in 82 different countries
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What is OHSAS
OHSAS 18001 is a consensus document
developed in 1999 by an independent group of national standards bodies and
certification bodies (registrars). OHSAS stands for Occupational Health
and Safety Assessment Series.
OHSAS 18001 was based on and structured the
same way as ISO 14001. It was specifically developed to be compatible
with ISO 9001, the quality management system standard, and ISO 14001 to
allow companies to develop and register integrated quality, environmental
and occupational safety and health management systems.
It was developed to replace a number of
registrar-specific specifications and to serve as a model for developing
an ISO standard.
The OHSAS 18001 standard is currently in
the process of being revised. The OHSAS Working Group reached consensus on
proposed changes to the standard in its meeting in Shanghai, China on
March 26 to 30, 2007. The revised standard should be published in July
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What is ANSI/AIHA
ANSI/AIHA Z10, Occupational Health and
Safety Management Systems, is a standard developed in the United States
through the standard setting process of the American National Standards
Institute (ANSI) with the American Industrial Hygiene Association (AIHA)
as the secretariat. A number of stakeholders participated in this
standard-setting process including OSHA, representatives of organized
labor and industry trade associations.
ANSI/AIHA Z10 was released on September 5,
2005. Copies of the standard are available from
More resources and links.
Z10 was developed to be compatible with
other management systems such as ISO 9001 and ISO 14001 and is based on
the management system concept of Plan-Do-Check-Act.
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How Do OHSAS 18001
and ANSI/AIHA Z10 Compare?
OHSAS 18001 and ANSI/AIHA Z10 are both
management system standards developed based on the concept of
If you would like more detailed information
on how the elements of ANSI/AIHA Z10 and OHSAS 18001 compare to the
requirements of ISO 14001:2004, ENLAR has put together a
Quick Guide to EMS and OHMS Requirements.
This 8-page laminated guide summarizes the requirements of these standards
in an easy-to-follow format that will help you quickly determine the
similarities and major differences between the standards.
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5 Steps to
Implementing an OHSMS
Even if the stakeholders and content are
different, the steps to implementing an OHS management system are similar
to the process used for implementing an ISO 14001 environmental management
- Understand OHMS Requirements
ENLAR Provides for Step 1
Since there are several different OHSMS
standards, it is important to identify which standards you are going
to use and what requirements you need to meet as you develop your
- Evaluate Your Compliance Status &
Organize your Existing Documentation
ENLAR Provides for Step 2
you begin making changes to your existing programs, it is importance
that you identify your major compliance issues.
You also need to ensure that your existing records
and documents are accessible and organized. You don't want to
re-invent the wheel.
- Preparation of a Site-Specific EHS Compliance Guidebook
- Regulatory Compliance Audit/Evaluation
- Assistance with Document and Record Management
- Training Course - From File to Files: Creating and
Managing EHS Documentation
- Develop an Implementation Plan
ENLAR Provides for Step 3
system implementation goes more smoothly if you develop an
implementation plan first. In order to develop this plan, you
need to know were you are (the current programs and system you have
in place), where you are going (the requirements you intend meeting)
and the resources you have available to get there.
- OHSMS Gap Assessment
- OHSMS Implementation Strategic Planning
- Training Course - Implementing an Integrated Environmental, Safety & Health Management System
- Revise your Existing Programs
ENLAR Provides for Step 4
Once you have developed your
implementation plan, you can start making the changes needed to your
existing program to meet the management system requirements you have
organizations this means formalizing their hazard and risk
identification processes, identifying roles and responsibilities,
developing written procedures, identifying appropriate metrics,
developing employee training programs, establishing internal audit
programs and instituting corrective & preventive action processes.
- Conducting Facilitated Hazard Assessment Workshops
- Preparation of Management System Documentation
- Assistance with Developing and Conducting Employee Training
- Internal Auditor Training and Internal Audit Program
- Maintain your Management System
ENLAR Provides for Step 5
Once your management system is
implemented, you need to make sure you have processes in place to
ensure it continues to function. New employees need to be trained as
do new auditors. You need to keep your identification of legal
requirements up to date and conduct periodic compliance evaluations.
- On-going Assistance with Regulatory Compliance Issues and
Annual Up-dating of Site-Specific Compliance Guidebooks
- Periodic Regulatory Compliance Evaluation
- Out-sourced Internal Audit Programs
- Training Courses - Internal Auditor Training,
Introduction to OHS Management Systems
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What about OHSMS
There is no OHSAS certification /
accreditation scheme comparable to what is in place for ISO 14001 and ISO
9001. In particular:
- There is No ISO standard
- There is No standard establishing
OHSMS auditor competency qualifications
- There are No standards for
accreditation/certification of OHS management systems
Despite this, there are a number of
organizations offering OHSMS certificates - most to OHSAS 18001. Some of
these are sound value-added programs offered by credible organizations;
others appear to be little more than the management system equivalent of
There are currently efforts underway to add
more credibility to the certifications being offered in the OHSMS arena.
If you would like more information about
these efforts, visit the
OHSAS 18001 Expert blog.
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